Organisational Internal Context, Information Communication Technology Infrastructure, Staff Attitude and Implementation of Electronic Project Monitoring Information System in Public Tertiary Institutions in Kenya

Abstract

The study sought to establish the influence of organizational internal context on the implementation of Electronic Project Monitoring Information System (e-ProMIS) in Public Tertiary Institutions in Kenya. The study was guided by eight objectives which sought to establish the extent to which each of the independent variables namely; organisational strategy, organisational structure, organisational leadership, organisational culture and staff capacity influence the implementation of e-ProMIS. The study also sought to determine the joint influence of organisational internal context on implementation of e-ProMIS. The moderating influence of availability of ICT infrastructure and mediating influence of staff attitude between the organisational internal context and implementation of e-ProMIS were also examined. Eight research hypotheses related to the objectives were tested. Pragmatic paradigm to support mixed mode approach was adopted. Cross sectional descriptive survey and correlational research design were used. The population comprised members of staff from public tertiary institutions in Kenya. A sample of 210 members of staff was selected using stratified and simple random sampling techniques. Questionnaire with both open and closed-ended items with Likert-type interval scale anchored on a five point scale was used to collect data. Descriptive statistics were computed for all variables using frequencies, percentages, arithmetic mean and standard deviation. Statistical tools used for inferential statistic were Pearson‘s Product Moment Correlation (r), simple regression, multiple regression and stepwise regression ( ). F-tests were used to test hypotheses in the study. The results revealed that r=0.513 f (3,158) =18.840 at p=0.000<0.05, 1. was confirmed and concluded that organisational strategy had a statistically significant influence on implementation of e-ProMIS. With r=0.558 f (3,158) =23.760 at p=0.000<0.05, 2. was confirmed and concluded that organisational structure had a statistically significant influence on implementation of e-ProMIS. With r=0.544 f (2,159) =33.410 at p=0.000<0.05, 3. was confirmed and concluded that organisational leadership had a statistically significant influence on implementation of e-ProMIS. With r=0.504 f (3,158) =17.892 at p=0.000<0.05, 4. was confirmed and concluded that organisational culture had a statistically significant influence on implementation of eProMIS. With r=0.655 f (1,160) =120.161 at p=0.000<0.05, 5. was confirmed and concluded that staff capacity had a statistically significant influence on implementation of e-ProMIS. With =0.557 f (6,155) =39.272, 6. was confirmed and concluded that organisational internal context has a significant influence on the implementation of Electronic Project Monitoring Information System in Public Tertiary Institutions in Kenya. With =0.557 R2Δ=0.597 f (6,155) =39.272 at p=0.000<0.05, 7. was confirmed and concluded that the strength of the relationship between organisational internal context and implementation of e-ProMIS depends on availability of ICT infrastructure. With =0.546, R2Δ=0.559, f (6,155) = 54.42, β=0.706, p=0.341>0.05, 8. was confirmed and concluded that the strength of the relationship between organisational internal context and implementation of e-ProMIS depends on staff attitude. The study further revealed the relevance of Diffusion of Innovation Theory and Theory of Reasoned Action in studying implementation of electronic based systems. The study highlights the need for staff training on new technologies, provision of adequate ICT infrastructure and staff attitudinal change trainings for effective implementation of new electronic based systems. The study deviated from other studies by empirically showing how organisational internal context influence the implementation of ICT based technologies. The study recommends further research to be conducted to establish the influence of monitoring and evaluation on implementation of e-government systems. Other e-government systems like e-procurement and itax also need to be studied.